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Community & Event Assistant | German C1 | Backoffice, Administrative, Support, German Company, Hybrid / Remote / (Talent Pool | Start in 3–6 Months)

XK-Pristina
Full-time
Permanent employee
1,800 - 2,200 € per month

Intro

Do you speak German and are looking for a meaningful job in Pristina, where you can unlock your full potential and work with a fantastic team? – Then this position is perfect for you!

We are a German company and opened our first office on July 21 at the Innovation Centre Kosovo (ICK) in Prishtina- currently with 6 employees. By the end of the year, we plan to grow to around 9 team members in Prishtina. So exciting times lie ahead for both you and us! :)

Start Date:   
  • You should be able to start no later than April 1, 2026. 
Working hours & Compensation
  • Working hours are from 08:00 to 17:00, including a one-hour lunch break. On Wednesdays, you may work from home if you want .
  • Salary ranges from €1,800 to €2,200 for a 40-hour work week. If you take on more responsibility, this can increase significantly.
  • Includes 23 vacation days, plus public holidays observed in Pristina.
  • Sick days are, of course, paid as well.

About SAWOO
SAWOO is an international, fast-growing company based in Munich with a dynamic team of around 20 people working mostly remote. We build and run communities that bring together decision-makers from large companies who support each other through collaborative learning and networking. We organize monthly in-person meetups (currently ~20/month), conferences (3/year), podcasts, and other networking opportunities for our community members. Our community members include executives from companies such as Mercedes, Porsche, Airbus, Amazon, Siemens, and many more. Our goal is to welcome two million active members by 2034.

Some examples of our communities:
  • LEADERS IN CONSULTING
  • Level Up HR
  • The Procurement Initiative
For more information, search “SAWOO GmbH” online.

Your tasks

You support our team in the preparation and follow-up of our community events and other formats – from communicating with participants and hosts, to managing invitations and data, to creating briefings, reports, and follow-up messages. Your specific responsibilities include:

General:
  • Managing the community email inboxes, including responding to incoming messages using templates that you adapt to the context
  • Email communication with community hosts to assign and follow up on to-dos
  • Maintaining and updating our community database (CRM)
Before our events:
  • Managing invitations, including updating calendar entries and registration forms
  • Sending invitations and information messages to potential and existing community members
  • Sending reminders and follow-up emails to registered participants
  • Preparing guest lists, name tags, and other documents required for event execution
  • Creating and sending briefings to internal stakeholders, such as the event host, local event assistants, and the event location
After our events:
  • Analyzing participant feedback forms
  • Creating and sending event reports to relevant stakeholders
  • Creating and publishing social media posts
  • Sending follow-up emails and connecting participants via email

Your Goals
  • Reliable and error-free execution: You work with great attention to detail. For example, you send invitations, briefings, and follow-up messages flawlessly, and you keep the CRM clean and up to date.
  • Drive & efficiency: You’re motivated, fast on the computer, and can send up to 150 pre-written messages per hour while maintaining high quality.
  • Excellent time management: You’re highly organized and able to handle multiple tasks and short deadlines simultaneously with ease.

Your profile

  • You have several years of experience in administrative roles such as Sales Assistant, SDR, Virtual Assistant, Support Agent, Back Office, Call Center, etc.
  • You speak and write German and English fluently (at least C1 level), with strong grammar and spelling skills.
  • You are proactive, dependable, and motivated to perform at a high level.
  • You follow instructions well, enjoy working with proven processes, and are comfortable with repetitive tasks.
  • You are fast and confident when working on a computer and online.
  • You have a suitable remote work setup with stable internet and a quiet environment.
  • You are open to traveling abroad once or twice per year for company meetups.

Benefits

  • Take Responsibility: We promote entrepreneurial thinking. The best ideas win. If you take initiative and perform well, you’ll help shape the company and be rewarded with responsibility and career growth.
  • Collaborative Culture: Work in a highly collaborative environment where mutual support and strong team play are the norm.
  • Great Insights: Gain valuable insights into how a young, fast-growing international company works. Collaborate with renowned clients like PwC, EGYM Wellpass, and H&Z.
  • “A healthy mind in a healthy body”: We support our team’s wellbeing by contributing to costs for sports, fitness, and wellness.

Outro

To learn more and explore our company values, search “SAWOO GmbH” online.
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Do we sound like a fit for you? If yes – please send us your full application in German or English, including your CV and a short motivation letter.

We look forward to hearing from you – and maybe even meeting you in person in Pristina!